Meetings FAQs

What is the “grace period” for LFX meetings?

For example, if your meeting is over, then how long do you have to wait on Zoom before it automatically ends the meeting?

Approximately 40 minutes.

How do I set up an external person to schedule their meetings, set up mailing lists, etc. on PCC?

To set up an external person on PCC, follow these steps:

File a Support Ticket: Go to the Help Desk, and submit a support ticket. Provide the following information:

• Who: The name and contact information of the external person.

• What project: The specific project or committee the external person will work with.

• What level of access: Specify the level of access required for the external person (e.g., Meeting Coordinator).

What is the "Meeting Coordinator" role?

The Meeting Coordinator role is a specific permission level that allows community members to manage their meetings on PCC. With this role, they can:

1. Schedule and manage their meetings.

2. View committee information, but not manipulate it.

Note: Meeting Coordinators cannot edit or manage committees beyond viewing their information.

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Host Keys

Why is the Host Key field blank for most meetings?

The Host Key field remains blank until the meeting is one hour or less from the scheduled start time.

When will the Host Key appear in the Meeting list?

The Host Key will appear in the corresponding row for the meeting when it is less than one hour from the scheduled start time.

What can I do with the Host Key once it appears?

You can view and copy the Host Key value to add it to Zoom and claim the host role for the meeting.

Is the Host Key valid for all occurrences of the meeting?

No, the Host Key is only valid for the next occurrence of the meeting. You will need to obtain a new Host Key for future meetings.