# Meetings FAQs

> #### What is the “grace period” for LFX meetings?
>
> For example, if your meeting is over, then how long do you have to wait on Zoom before it automatically ends the meeting?
>
> **Approximately 40 minutes.**

### How do I set up an external person to schedule their meetings, set up mailing lists, etc. on PCC?

To set up an external person on PCC, contact support with:

* Who: The name and contact information of the external person.
* What project: The specific project or committee the external person will work with.
* What level of access: Specify the level of access required for the external person (e.g., Meeting Coordinator).

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<summary><strong>What is the "Meeting Coordinator" role?</strong></summary>

The **Meeting Coordinator** role is a specific permission level that allows community members to manage their meetings on PCC. With this role, they can:

1. Schedule and manage their meetings.
2. View committee information.

**Note:** Meeting Coordinators cannot edit or manage committees beyond viewing their information.

</details>

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### Host Keys

<details>

<summary><strong>Why is the Host Key field blank for most meetings?</strong></summary>

The Host Key field remains blank until the meeting is one hour or less from the scheduled start time.

**When will the Host Key appear in the Meeting list?**

The Host Key will appear in the corresponding row for the meeting when it is less than one hour from the scheduled start time.

**What can I do with the Host Key once it appears?**

You can view and copy the Host Key value to add it to Zoom and claim the host role for the meeting.

**Is the Host Key valid for all occurrences of the meeting?**

No, the Host Key is only valid for the next occurrence of the meeting. You will need to obtain a new Host Key for future meetings.

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