Manage Meetings

Manage Meetings

The Manage Meeting feature allows you to update the scheduled meetings enabling you to update the meeting title, time, frequency, and another updates for a scheduled meeting.

Manage Meeting also allows you to manage participants. You can resend the invite to the participants, add new participants, and remove a participant from the meeting.

To manage meetings, perform the following steps:

1. Select the scheduled meeting you want to update, click icon, and select Manage Meeting.

Manage Meeting

1. The Manage Recurring Meeting dialog box appears, prompting you to change your recurring meeting. Select the desired option: Manage this occurrence only, or Manage this occurrence and all future occurrences in this series, and click Continue.

Manage Recurring Meeting

1. The Manage Meeting screen appears. Update the necessary changes and click Save to update the modified information.

2. On the Manage Meeting page, you can Resend the meeting invite to a participant, Add yourself as a participant, and you can remove a participant also from your meeting.

3. The scheduler currently supports adding a participant to either one specific occurrence or all occurrences of a recurring meeting. Adding a participant to multiple individually selected occurrences is not supported. Attempting to do so will result in the participant being moved to the most recently saved occurrence, not added to both. There is currently no workaround for this.

In general, only changing the time of an occurrence, the recurrence pattern, or the agenda of a meeting will send participants a new email invitation. All other edits will not send updates.

Share Meeting

You can share the public meeting link.

To share a public meeting, perform the following steps:

1. Select the scheduled public meeting that you want to share, click icon, and select Share Meeting.

Share Meeting

1. The Share Meeting message appears. Click Copy to copy the meeting link.

Meeting Link

Participant Detail Section

Selecting a scheduled meeting on the meetings home page now shows the Participant Detail Section. This section includes the list of participant with their Name, Email, Organization, Organization Project Membership status, and RSVP Reponse. The RSVP Response will show whether the user has Accepted, Declined, or is Awaiting.

This section also provides the following options:

1. Filter the list of participants by Name, Organization, or RSVP Response.

2. Email All - opens a new tab with your browser's default email provider.

3. Export - as a CSV or PNG