Approve and Manage Contributors

After a company signs a CCLA, the company's CLA Managers can approve their company's employees to contribute by adding them to their Approved List for that project. Approved Lists are lists of approval-list entries — such as email address domains, contributor email addresses, GitHub usernames, GitHub organization names, GitLab usernames, or GitLab group URLs — that allow contributors to be authorized to contribute under the signed CCLA.

Note: CLA Managers may receive an email after a contributor sends a request to be added to the Approved list. To approve them, the CLA Manager must add a supported approval criterion that covers the contributor, such as their work email domain, contributor email, GitHub organization, GitHub username, GitLab group URL, or GitLab username.

As a CLA manager for a project, you can:

• ​Add Contributors to the project's Approved List​

• ​Edit the details for an Approved List criteria​

• ​Delete a Contributor from the project's Approved List​

Note: Before doing any of the following actions, you must first be a CLA Manager under a signed CCLA. If your company has not yet signed a CCLA, you will need to first coordinate the CCLA signing process.

Add Contributor(s)

1. ​Sign in to the EasyCLA Corporate Console.

2. Click a project of interest.

3. Click + Add Approval Criteria under Approved List Of Contributors From My Organization.

Add Approval Criteria

4. On the Add Approval Criteria window, select an option from the drop-down list, and provide details in the field next to it.

Add Approval Criteria

Note:

• Email Address Domain allows contribution from anyone with an email address with that domain name. For Gerrit, this should match the Gerrit email domain used to push commits.

• Contributor’s Email allows contribution from the person with that exact email address. For GitHub, the email must be public if EasyCLA needs to resolve the contributor by email. For Gerrit, it must match the Gerrit email used for the contribution.

• GitHub Organization allows contribution from anyone in that GitHub organization. Only public GitHub organization memberships are covered by this criterion.

• GitHub Username allows contribution from the contributor with that GitHub username.

• GitLab Group URL allows contribution from anyone associated with the GitLab Group.

• GitLab Username allows contribution from the contributor with that GitLab username.

5. Click +Add More to add other details for more contributors.

6. Click Save to save the approval criteria settings.

Note: If you add a contributor to the approved list after you receive an email requesting authorization, inform them to acknowledge company contribution before they contribute to the project. On GitHub or GitLab, the EasyCLA check will typically continue to show MISSING COMPANY AFFILIATION until that acknowledgement is completed.

Edit a Contributor's Details

Click in the row for one of the Approval List criteria, make edits, and click Save.

Delete a Contributor's Details

Click in the row for one of the Approval List criteria, to delete the contributor or the group criteria.

Note: If you delete a contributor's details or an approval criteria, then the status of signature for the contributor, who signed a CLA under a CLA group with that criteria, will be displayed as "Disabled" under Signatory tab of the CLA group on project console. For details about the statuses see, Signatures. Only Project Managers and Community Program managers can access project console (also called Project Control Center).

Delete Contributors