Scheduling a Meeting

You can use this feature to schedule a future meeting or add a past meeting to record attendance in the PCC meeting management tool.

1. Log in to PCC.

2. Search for the required project.

3. Navigate to the Collaboration > Meetings tab on the left sidebar.

4. On the Meetings page, click Add Meeting.

1. On the next page, you can either schedule a future meeting or click the Past Meeting toggle button to add a past meeting.

1. Update the following details on the Schedule Meeting page, and click Save to complete the meeting schedule.

Field	Action
Add Title	Click on the "Add title..." field and enter a descriptive title for your meeting.
Set Date and Time	Click on the date field and select the meeting date (e.g., 07/15/2024). Choose the start and end time for your meeting. For example, 6:00 PM to 7:00 PM.
Select Time Zone	Ensure the correct time zone is selected from the drop-down menu.
Set Reccurance (If applicable)	If the meeting repeats, select the appropriate recurrence option from the dropdown menu. If it does not repeat, leave it as "Does not repeat".
Meeting Settings Meeting Visibility	Make Meeting Public: By default, all meetings will be private. To make a meeting public, select this option. Restricted: Choose this option to restrict the meeting to only invited participants. Record Meeting: Select this option to record the meeting. Recording Options: None: The meeting recording will be accessible only to users with PCC access. Meeting Attendees: The meeting recording will be shared with attendees who participated in the meeting. Transcribe Meeting: Choose the transcript visibility. You can set the transcription visibility to either Private or Public."
Meeting Description	Click on the "Enter Meeting Description" field and provide a detailed description of the meeting agenda
Select a Committee	Select the required committee for which you want to invite the committee for the meeting.
Invite Guests	You can invite guests to the meeting by providing the name or email ID of the guest by entering the details in the Add Guests search field.
Select Mailing List	Select the required committee that you want to invite for the meeting.

• You can also invite a member who does not belong to the committee. Click + Add New Invite. Enter the details such as name, company, email ID, and job title of the participant and click Add Meeting Participant.

• You can also add yourself to the meeting by clicking + Add yourself to the meeting. You can remove the participant by clicking the delete icon.
• When scheduling a non-recurring meeting, select Does Not Repeat while updating the meeting frequency.

• A recurring meeting is indicated with icon.

Schedule Meeting

In the Meeting list, the Host Key will be a blank field until the time is one hour or less from the start of the meeting. When the meeting is less than one hour from the scheduled time, the host key will appear in the Host Key row for the given meeting and the user can see/copy the value to add it into the Zoom to claim the host. This Host Key is valid only for the upcoming meeting.

Host Key

The Host Key appears as a masked key when the meeting is within one hour of the scheduled time. You can click the icon to see the host copy and click the icon to copy the host key.

Host Key