LogoLogo
  • LFX Platform
  • Single Sign-On (SSO)
    • Create an Account
    • Sign in to Your Account
      • Sign in with Google
      • Sign in with GitHub
      • Sign in with LinkedIn
    • Manage Your Profile
    • Forgot Password
    • Have a question
    • Log Out
  • Individual Dashboard (MyProfile)
    • Release Notes
      • V0.7.0
      • V0.6.25 and V0.6.26
    • Quick Start Guide
      • Home Page
      • Profile
      • LF Events
      • Meetings
      • My Insights Beta Version
      • Purchases
      • Settings
    • Home Page
    • Share Your Experience- Help Us Improve
    • Profile
      • Badges and Skills
      • Open Source Event Speaking Experience
      • Technical Contributors
      • Linux Foundation & Project Issued Certifications
      • Training Enrollment
      • Community Roles
      • Supported Projects
    • Meetings
      • Find Your Host Key
    • My Insights Beta Version
    • LF Events
      • Registered
      • Past
      • Visa Letters
        • Updating Visa Letter Application
      • Travel Funding
        • Community Events Funding
    • Purchases
      • Coupons
      • Transactions
      • Individual Enrollments
      • Purchase a Linux.com Email
    • Data and Privacy
      • Data Visibility
    • Showcase your Maintainer Badges in LFX NOW!
      • Maintainer Badge LFX Support
      • What do I have to do as a Project Administrator?
    • Settings
      • Password
      • Manage Profile Visibility
      • Basic Information
      • Email Management
        • Email Preferences
      • My Work History
    • TUX Rewards FAQs
  • Community Data Platform
    • Quick Start Guide
    • Accessing Community Data Platform
    • Project Groups Page
      • My project groups
    • Integrations
      • GitHub Integration
      • Git Integration
      • Gerrit
      • Groups.Io
      • Confluence
      • Slack
      • X/Twitter Integration
      • Reddit Integration
      • Discord Integration
      • LinkedIn Integration
      • Cvent Integration
      • Training and Certifications
      • Dev Integration
      • Hacker News integration
      • Stack Overflow
    • FAQs
  • Project Control Center
    • Release Notes
    • V2 (Latest Version)
      • Overview
      • Homepage
      • Reports
        • Health Metrics
          • Participating Organization
          • Net Promoter Score (NPS)
          • Membership Churn
          • Outstanding Balance
          • Events
          • Training and Certifications
          • Code Contributions
          • Board Meeting Participation
          • Mailing Lists
          • Marketing
        • Marketing Metrics
      • Operations
        • Project Definition
        • Membership
        • Domains
        • Cloud Providers
        • User permissions
      • Collaborations
        • Committees
          • Adding a Committee
          • Adding Members to a Committee
          • Sending Emails to Committee Members
          • Deleting a Member from a Committee
          • Managing Committees
        • Meetings
          • Manage Meetings
          • Clone Meetings
          • Cancel Meetings
          • Add Documents to Past Meetings
          • Verify Meeting Participants
          • Sending Emails to Meeting Attendees
          • Meeting FAQs
        • Wiki
        • Issue Tracker
        • Voting
        • Mailing Lists
        • Surveys
      • Bookmarks
      • PCC FAQs
        • Meetings FAQs
    • V1 (Prior Version)
      • Release Notes
        • PCC V1.6.6 Release
        • PCC V1.6.5 Release
        • PCC V1.6.4 Release
        • PCC V1.6.3 Release
        • PCC V1.6.0 Release
        • PCC V1.5.1 Release
        • PCC - V1.4 Release
        • PCC - June 28/2022 Release
        • PCC - April 20/2022 Release
        • PCC - March 15/2022 Release
      • Overview
      • PCC Dashboard
      • Role-Based Access Control
        • Roles and Permissions for Project Setup
        • Roles and Permissions for IT Services
      • Adding a Main Project
      • Operations for a Project
        • Project Definition for a Project
        • Legal Setup for a Project
        • Membership Setup for a Project
        • Setting up a Domain for a Project
          • Transferring a Domain
          • Redirecting Your Domain
          • Adding a Service Record
          • Setting up the Email Services
        • Cloud Providers
      • Collaboration Services for a Project
        • Committees Setup for a Project
        • Mailing List
        • Issue Tracker for a Project
        • Setting up Wiki
        • Meeting Management
      • Development
        • Source Control
      • LFX Tools
        • Security
          • Onboarding Projects from GitHub
          • Manage Vulnerabilities
          • Manage False Positives
            • Regular Expressions Cheat Sheet
            • Ignore.yml File
          • Manage Non Inclusive Naming
        • EasyCLA
  • Organization Dashboard
    • Release Notes
      • Release v1.8.0
      • Release v1.7.0
      • Organization Dashboard - 03/July/2023 Release
      • Organization Dashboard - 03/October/2022 Release
    • What's New
      • Related Company Visibility
    • Access and Permissions
    • Learn About LFX Data
    • Introduction
    • Home page
    • Membership
      • Your Active Memberships
      • Renewing an Expired Membership
      • Discover New Open Source Project
    • Code Contributions
    • Training & Certifications
    • Events
      • Overview
      • Sponsorship Insights
      • Travel Funding
    • Access
    • Users FAQs
    • Profile
    • FAQs
  • Security
    • Release Notes
      • LFX Security V2.0.33 Release
      • LFX Security V2.0.32 Release
      • LFX Security V2.0.31 Release
      • LFX Security V2.0.30 Release
      • LFX Security V2.0.29 Release
      • LFX Security V2.0.28 Release
      • LFX Security V2.0.27 Release
      • LFX Security V2.0.26 Release
    • Overview
    • LFX Security FAQs
    • Onboarding your Project
    • LFX Security Requirements
      • Supported Languages
    • Add a Project to LFX Security
    • Open LFX Security
    • Authorization Page
    • Security Status Overview
    • Investigate and Remediate Vulnerabilities
    • Investigate Dependencies in the Application Dependency Tree
    • Get License Information
  • EasyCLA
    • V2
      • Releases and Known Issues
      • Getting Started
        • Prerequisites
        • EasyCLA Troubleshooting
          • EasyCLA Disabled
        • EasyCLA FAQs
        • EasyCLA Development Components
      • Project Managers
        • Sign in to Project Control Center
        • Set up Project on EasyCLA
        • Create New CLA Group
        • Update Template
        • Add or Remove a Project from CLA Group
        • View and Manage CLA Group Details
        • Add and Manage GitHub Organizations
        • Add and Manage Gerrit Organizations
        • Add and Manage GitLab Groups
        • View Connection Status of Git Organizations and Repositories
        • Enforce or Remove CLA Mechanism
        • Invalidate a Contributor's Signature
        • Uninstall the EasyCLA Application
      • Embargo, Sanction, and OFAC Compliance for Secure CLA Signing
      • Contributors
        • Individual Contributor
        • Corporate Contributor
      • Corporate CLA Managers
        • Sign in to the EasyCLA Corporate Console
        • Coordinate Signing CLA and become initial CLA Manager
        • Add or Delete CLA Managers
        • Approve and Manage Contributors
      • EasyCLA and Co-Author Compliance Guide
      • CCLA Signatories
        • Review and sign a Corporate CLA by Request
      • Configuring Merge Queue on GitHub for Branch Protection
      • Glossary
      • Corporate CLA Console
        • Dashboard
        • Projects
        • Manage your Profile
  • Mentorship
    • Release Version: v1.4.23
    • Program Schedule & Timelines
    • Platform Overview
      • View Mentorship Program Details
      • View Mentor/Mentee Profile
      • Toggle Between Mentorship and Crowdfunding
    • Administrators
      • Enroll Your Program
        • Mentorship Project Enrollment Form
      • Edit a Project
      • Open & Close Mentorship Applications
      • Add Mentors
      • View Mentees for the Selected Program
      • Manage Mentees Applications
      • Manage Mentees Tasks
      • Approve Mentee Stipends
      • How to Contact a Mentee
    • Mentees
      • Create Mentee Profile
      • Apply to Mentorship Program
      • Withdraw your Application
      • View your Application Status
      • Manage Your Tasks
      • Manage Your Mentorship Profile
      • Submit Expensify Report to Receive Mentorship Stipend
    • Mentors
      • Become a Mentor
        • Request to be Added to a Program
        • Admin Invites a Mentor to a Program
      • Review Mentees Applications
      • Manage Mentees Tasks
      • Contact a Mentee
      • Manage Your Mentorship Profile
    • Mentee Stipends
      • Total Stipend Amount
    • Mentee Guide
      • The Linux Foundation Mentorship Program
      • Mentorship Program: How It Works
      • Why Become a Mentee?
      • Mastering Mentorship: Keys to Success in Mentorship
      • Am I Eligible to Become a Mentee?
      • How to Apply
      • Not Selected?
      • Start the Journey
        • What is Expected of You
        • Evaluations
        • How to Graduate Successfully
      • Additional Resources
      • Code of Conduct
      • Mentee FAQs
    • Mentor Guide
      • Introduction
      • Participant Roles
      • Getting Started
        • Why to Become a Mentor
        • Can I be a Mentor?
        • Benefits for Mentors
        • What Makes a Good Mentor
        • How to Select Mentees
      • Mentoring Best Practices
      • Maintain Open Source Culture
      • Start Mentoring
        • Create Project Plan and Prepare Mentees
        • Set Expectations
        • Managing the Project Plan
        • Mentee Evaluations
      • Additional Resources
      • Mentorship FAQs
      • Code of Conduct
    • Mentorship FAQs
    • Mentorship - Get Help
  • Crowdfunding
    • Dashboard Overview
      • Projects
      • Events
      • Travel Funds
      • Security Audit
      • General Funds
      • Integrated Services for a Project
      • Toggle Between Crowdfunding and Mentorship
    • Mandatory Compliance for Crowdfunding
    • Apply for Crowdfunding
      • Add a GitHub Project
      • Add a Git Project
      • Add a Project for Security Audit
      • Add General Fund
      • Add an Event
      • Add a Travel Fund
    • Donate/Sponsor
      • Donate as an Individual
      • Donate as a Sponsor
        • Add, Edit, or Delete an Organization
      • Sponsor Events
    • Register for an Event
    • Project Application
    • Event Application
    • Travel Fund Application
    • Security Audit Application
    • General Fund Application
    • Manage Your Crowdfunding Account
    • Get Reimbursed
    • Submit Travel Funding Reimbursement Expensify Report
    • Create and Submit an Expensify Report
    • Crowdfunding FAQs
    • Crowdfunding - Get Help
  • Linux Foundation Individual Supporter Program
    • Enroll in the Linux Foundation Individual Supporter Program
    • Purchase Lifetime Linux.com Email Alias
Powered by GitBook

Copyright © 2022 The Linux Foundation®. All rights reserved. The Linux Foundation has registered trademarks and uses trademarks.

On this page

Was this helpful?

Edit on GitHub
Export as PDF
  1. Project Control Center
  2. V2 (Latest Version)
  3. Collaborations
  4. Meetings

Scheduling a Meeting

Last updated 15 hours ago

Was this helpful?

You can use this feature to schedule a future meeting or a past meeting to record attendance in the PCC meeting management tool.

  1. Log in to

  2. Search for the required project.

  3. Navigate to the Collaboration > Meetings tab on the left sidebar.

  4. On the Meetings page, click Add Meeting.

  1. On the next page, you can either schedule a future meeting or click the Past Meeting toggle button to add a past meeting.

  2. Update the following details on the Schedule Meeting page:

Remember:

  1. Enter a descriptive title for your meeting.

  2. Select the meeting recurrence if your meeting repeats.

  3. Provide a detailed meeting description so the meeting attendees have a clear agenda for the meeting.

Meeting Types
  • None Select if your meeting doesn’t fit into any specific open source category.

  • Legal Choose this for discussions about open source licensing, contributor agreements, policies, or any legal matters affecting your project or foundation.

  • Board For meetings involving the foundation’s board members or leadership, such as governance discussions, strategic planning, or key decision-making.

  • Maintainer For maintainers coordinating the direction of an open source project. Use for meetings about code review, managing pull requests, release planning, or handling community contributions.

  • Marketing Select meetings focused on promoting open source projects or community initiatives, such as outreach, branding, communication strategies, or community engagement.

  • Technical Use it for in-depth technical discussions, such as architecture reviews, infrastructure planning, development sprints, issue triage, or technical problem-solving in your project.

  • Others For community meetings or activities that support the open source foundation or projects, but don’t fit the above categories.

Add meeting participants

  1. You have the following three options to add participants to your meeting:

    1. Guests: Add the name, email address, and other details of the participant, then click Add Meeting Participant button.

    2. Committees: Click the Committees tab and select the required committee from the drop-down that you want to invite for the meeting.

    3. Mailing Lists: When choosing a mailing list, members are imported a single time as individual participants. Continuous synchronization is not available as members are added, updated, or removed from the list. Only lists containing 200 members or fewer can be imported.

  • When scheduling a non-recurring meeting, select Does Not Repeat while updating the meeting frequency.

Additional Settings

  1. Before scheduling the meeting, Toggle ON these additional meeting settings:

    1. Show in Public Calendar: Toggle ON to list this meeting on your organization’s public calendar so everyone can see it.

    2. Restrict to invited users: Allow only the users you invite to join the meeting, ensuring privacy and limiting attendance to selected participants.

    3. Let users join early: Allow participants to enter the meeting room before the scheduled start time, which can help them test their connection or get settled.

    4. Record this meeting: Automatically record the meeting so you or others can review it later or share it with those who couldn’t attend.

    5. Enable Zoom AI: Use Zoom’s AI features, such as live transcriptions or summaries, to enhance the meeting experience and capture important points.

    6. Review the AI summary before publishing: Check and edit the AI-generated summary before sharing it with participants to ensure accuracy and relevance.

    7. Where should users see the link(s) to AI summary? Choose where participants can access the AI meeting summary—either only in the PCC tool or both in PCC and their Individual dashboard.

Host Keys

  • In the Meeting list, the Host Key field will be blank until the meeting is less than one hour from its scheduled start time.

  • Once the meeting is less than one hour away, the Host Key will appear in the Host Key row for that meeting.

  • You can then view or copy the Host Key to enter it in Zoom and claim the host for your meeting.

  • Note: The Host Key is valid only for the upcoming meeting.

You must select the correct to track attendance accurately, as it ensures correct reporting in the health metrics. Select Board only for official board meetings.

You can also add yourself to the meeting by clicking + Add yourself to the meeting. You can remove the participant by clicking the delete icon.

A recurring meeting is indicated with icon.

The Host Key appears as a masked key when the meeting is within one hour of the scheduled time. You can click the icon to see the host copy and click the icon to copy the host key.

meeting type
PCC.
Adding Participants
Host Key
Host Key