Scheduling a Meeting
You can use this feature to schedule a future meeting or add a past meeting to record attendance in the PCC meeting management tool.
Log in to PCC.
Search for the required project.
Navigate to the Collaboration > Meetings tab on the left sidebar.
On the Meetings page, click Add Meeting.
On the next page, you can either schedule a future meeting or click the Past Meeting toggle button to add a past meeting.
Update the following details on the Schedule Meeting page, and click Save to complete the meeting schedule.
Field | Action |
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Add Title | Click on the "Add title..." field and enter a descriptive title for your meeting. |
Set Date and Time |
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Select Time Zone | Ensure the correct time zone is selected from the dropdown menu. |
Set Reccurance (If applicable) | If the meeting repeats, select the appropriate recurrence option from the dropdown menu. If it does not repeat, leave it as "Does not repeat". |
Meeting Settings Meeting Visibility |
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Meeting Description | Click on the "Enter Meeting Description" field and provide a detailed description of the meeting agenda |
Select a Committee | Select the required committee for which you want to invite the committee for the meeting. |
Invite Guests | You can invite guests to the meeting by providing the name or email ID of the guest by entering the details in the Add Guests search field. |
Select Mailing List | Select the required committee that you want to invite for the meeting. |
You can also invite a member who does not belong to the committee. Click + Add New Invite. Enter the details such as name, company, email ID, and job title of the participant and click Add Meeting Participant.
When scheduling a non-recurring meeting, select Does Not Repeat while updating the meeting frequency.
In the Meeting list, the Host Key will be a blank field until the time is one hour or less from the start of the meeting. When the meeting is less than one hour from the scheduled time, the host key will appear in the Host Key row for the given meeting and the user can see/copy the value to add it into the Zoom to claim the host. This Host Key is only valid for the next occurrence of the meeting.
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