Mailing Lists
Mailing lists are a popular tool for community collaboration among developers, and for facilitating public and private governance discussions and email-based voting.
What is Groups.io?
Groups.io is a platform for managing email lists, providing public and private discussions, voting, and archiving features.
Key Features:
Supports both public and private lists
A web-based archive of past email threads (topics) for easy reference
Convenient option to host lists on groups.linuxfoundation.org for projects in the formation stage
Customized, white-labeled list domain for established projects
Integration with existing projects and customization options
A popular choice for community collaboration and governance
Adding a Mailing List
Prerequisites
You must have access to PCC and privileges to manage the mailing lists.
Active project setup within the PCC environment.
To add a mailing list, follow these steps:
Click Collaboration > Mailing Lists from the left navigation on the main dashboard.
This will redirect you to the mailing list management page.
Click on the Add Mailing List button to add a new mailing list.
If your project doesn't have Group.io integrated, then you need to set it up before adding the mailing list.
Upon clicking Add Mailing List, you will encounter the following options to configure your mailing list:
Set up a Formation List:
Choose to create a formation list if your project is in the early stages and you're not ready to configure Groups.io.
Use Existing PCC-Connected Groups.io Domain:
This option is available if there is an existing Groups.io domain connected to your PCC project.
Action: If your project already shares a PCC-connected Groups.io domain, select this option to streamline the setup process
Set up a New Groups.io Domain:
Choose this if you wish to establish a new Groups.io domain specifically for your project.
Action: Select "I would like to set up my own Groups.io email domain for this project."
(Advanced) Set up Existing Groups.io Domain:
This is for advanced users who need to configure an existing Groups.io domain that is not yet connected to PCC.
Action: Contact support for assistance with this setup.
Detailed Configuration of the Mailing List
Enter List Name and Description
List Name: Assign a unique name to the mailing list which will be used to identify it within the PCC.
Description: Provide a detailed description of the mailing list’s purpose and intended use.
Select Permissions
Choose from the dropdown menu the type of permission setting for the mailing list:
Announcement: Only selected members can post, suitable for newsletters or announcements.
Moderated Discussion: Posts by members are moderated before being published.
Open Discussion: All members can post without prior moderation, promoting free-flow discussions.
Set Privacy
Check the “Private” box if the list should be private. This ensures that only invited members can view and participate. Note: Once set as private, the list cannot be made public later.
Final Steps and Saving the Configuration
After configuring all settings, review them to ensure they align with the project’s communication needs.
Click “Save” to finalize the creation of the mailing list.
Managing members in a mailing list can be a straightforward process when you know the right actions to take
1. Introduction
By following the outlined instructions, you can effectively add and organize members, ensuring your communication channels remain effective and up-to-date.
2. Click here
Initiate the process by accessing the designated area
3. Click "Manage Members"
Navigate to the member management section to proceed
4. Select the member type
From the drop-down, select if you want to add a committee member or a direct member.
5. Click Direct
Search and add a new member
6. Click "Add Member"
Begin the addition of a new member to your list
7. Click "Search user"
Utilize the search feature to find the specific user
8. Click and select the desired member from the search option
Select the desired user from the search results
9. Click "Add Member"
Confirm the addition of the selected individual
10. Click here
Proceed further to manage additional memberships
11. Click "Committee"
Access the committee section for more options
12. Click "Add Member"
Initiate the process to include another member
13. Type the committee member name
Enter "veeren" in the provided field
14. Select the member from the list
Choose the second user from the list provided
15. Click here
Move ahead to finalize the membership process
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