Voting

Voting Feature: Create and share polls with your committee members using our voting feature. Easily collect votes and make informed decisions with our intuitive tool.

Voting Page: View a list of all your created polls on the voting page. Filter the polls by status to quickly find the information you need:

The voting list table provides the following details:

Voting Dashboard

Creating a Poll

To create a poll for a particular committee, follow these steps:

  1. Log in to the PCC.

  2. The Project dashboard appears. Click Collaboration > Voting tab.

Voting

  1. Click Create Poll.

Create Poll

  1. The Create New Poll form appears. Enter the following details and click Save:

Field
Description

Name

Enter a brief and descriptive title for your poll, such as "Community Feedback on New Feature" or "Quarterly Project Review", so that the voter gets to know the purpose of the poll.

Committee

Choose the relevant committee from the dropdown list for the poll

Close Date

Set the date and time when the poll will be closed to voting, ensuring all responses are captured before the specified deadline.

Voting Status

Select the voting status from the dropdown

Description

Provide a brief summary or context for the poll, explaining its purpose and relevance to the community, such as "We want to gather feedback on our new project proposal".

Question

Enter the actual poll questions, including any relevant text or formatting, to guide respondents in providing their answers.

Type of Response

Choose whether respondents should select a single answer or multiple answers for each question, such as "Single Answer" or "Multiple Answers".

Option 1, Option 2

Enter the voting response options

Click + Add Option and + Add Question links to add multiple options and questions.

Creating Poll
Voting Status

  1. Voting Rep (VR): A Voting Representative is a member who has the authority to cast votes on behalf of their organization or entity, representing their interests and making decisions on their behalf.

  2. Alternate Voting Rep (AVR): An Alternate Voting Representative is a secondary representative who can cast votes on behalf of their organization or entity if the primary Voting Rep is unable to do so, providing continuity and ensuring decisions are made even in their absence.

  3. Observer: An Observer is a member do not have the authority to cast votes or participate in decision-making processes. They may provide input or suggestions, but their participation is limited to observation and non-participation in decision-making.

Voting for a poll

Once the poll is enabled, each committee member will receive an email with voting instructions.

  1. To vote, please access your LFX Individual Dashboard or click the Vote Now.

  2. In the Individual Dashboard, you will see the voting notification under Activities.

  3. Click on the name of the poll, and select the voting options.

  4. Click Submit Vote.

Voting

Managing Poll

You can manage a poll that has been created. You can view the results of the survey and send reminders for the committee members to participate in polls.

Once you create a poll, go to Manage, right-click, and click Enable to activate your poll.

Manage Poll

View Results

To view the results of the poll, perform the following steps:

  1. Click the icon under Manage and click View Results.

View Results

  1. The View Results dialog box appears with results details.

Click the download icon to download the results in an image format.

View Results

Send Reminder

To send the reminder to the committee members to participate in the poll, follow these steps:

  1. Click the icon under Manage and click Send Reminder.

Send Reminder

  1. The Send Poll Reminder dialog box appears. Select the required members and click Send to send the reminder.

You can only send reminders to the members who have not voted.

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