How to Create and Submit an Expensify Report (Deprecated)

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Consolidate all of the travel expenses eligible for reimbursement to apply them to the report.

1. Sign in to https://www.expensify.com/signin. Note: Ensure that you select the travel fund policy that is associated with the event you are approved for.

Travel Funds

2. Under your account, select Reports tab.

3. On Reports page, click New Report located at the top-right corner of your screen.

4. Write a Report Name that must include your name, and the name and year of the event, for example:Jane Brown - Open Source Summit + Embedded Linux Conference North America 2020

5. Click Add Expenses to add expenses to the report.

6. On Add Expense To Report window, click New Expense.

6. Click on New Expense window to add receipt, and provide the following details: Merchant: Name of the Merchant. Date: Date of Purchase Total: Total amount in USD$ Category: Choose a category—Accommodation, Airfare, Ground Transportation, Other.‌ Event: Choose the event that you were approved for. Description: A brief description of category + event name as shown in the "New Expense" image.

New Expense

7. Click Save and repeat Step 6 if you want to add more receipts.

Important: For International (non-U.S.) reimbursements, upload a completed The Linux Foundation Wire Transfer Form, attached below, in addition to your receipt(s).

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The Linux Foundation Wire Transfer Form.pdf

pdf

Wire Transfer Form

8. After you add all the expenses click Submit located at the top left the Reports screen.

Important: If you reside in the United States, add a US bank deposit account to Expensify by navigating to Settings > Account > Payments > Bank Accounts as shown below.

For U.S. Residents