Meeting Audit Log
The Meeting Audit Log feature provides a comprehensive history of all changes made to a meeting, including modifications to meeting settings, registrant updates, attendee information, and more. This feature helps project administrators maintain transparency and accountability by tracking who made changes and when.
Overview
The Meeting Audit Log captures every modification made to a meeting throughout its lifecycle. This includes changes to meeting properties, registrant management, recording settings, AI summary configurations, and participant-related updates.
Key Features
Comprehensive Change Tracking: Records all modifications to meetings, registrants, attendees, invitees, artifacts, recordings, and summaries
User Attribution: Shows who made each change, including system-triggered changes
Advanced Filtering: Filter logs by date range, user, action type, attributes, and participants
Change Grouping: Groups consecutive changes made by the same user at the same time
CSV Export: Export audit logs to CSV with customizable columns
Pagination: Navigate through large audit logs with configurable page sizes
Accessing the Audit Log
You can access the Meeting Audit Log from the meeting details page.
For Upcoming Meetings
Navigate to Collaboration > Meetings in the PCC.
Click on a date to view its meetings.
Click the vertical three dots of your desired meeting to open a dropdown menu.
Click on Audit Log to open the audit log drawer.
For Past Meetings
Navigate to Collaboration > Meetings in the PCC.
Click on a past date to view its meetings.
Click the vertical three dots of your desired meeting to open a dropdown menu.
Click on Audit Log to open the audit log drawer.
Understanding the Audit Log Table
The audit log displays changes in a table format with the following columns:
Date & Time
When the change occurred, displayed with date, time, and relative time (e.g., "2 days ago")
User
Who made the change—either a named user with avatar or "System" for automated changes
Action
The type of change: Created, Added, Updated, or Removed
Resource
The type of resource affected (e.g., Meeting, Registrant, Recording)
Field
The specific attribute that was changed
Previous Value
The value before the change (if applicable)
New Value
The value after the change
Details
Additional context such as registrant, attendee, or artifact information
Change Grouping
When multiple changes are made by the same user at the same time (e.g., updating several meeting fields at once), the audit log groups these changes together. The first row shows the full date/time and user information, while subsequent rows in the group display "same time" and "same user" to reduce visual clutter.
System vs. User Changes
The audit log distinguishes between:
User Changes: Changes made directly by a user, showing their name, email, and profile picture
System Changes: Automated changes triggered by the system (e.g., Zoom webhooks), displayed with a server icon and may show "triggered by [user]" when a user action initiated the system change
Filtering Audit Logs
The audit log provides powerful filtering capabilities to help you find specific changes.
Available Filters
Date Range
Filter by start and end dates to narrow down the time period
Attribute
Select specific fields to see only changes to those attributes
User
Filter by one or more users who made changes
Action
Filter by action type: Created, Added, Updated, or Removed
Registrant
(Upcoming meetings) Filter by specific registrants
Attendee
(Past meetings) Filter by specific attendees
Using Filters
Click the Filters button in the header to expand the filter panel.
Select your desired filter criteria from the dropdown menus.
Filters are applied immediately as you make selections.
The filter badge shows the number of active filters.
Click Clear All to reset all filters.
Exporting Audit Logs
You can export the audit log data to a CSV file for offline analysis or record-keeping.
Export Process
Click the Export button in the audit log header.
Select the columns you want to include in the export.
The CSV file downloads with the following information:
Date and time of each change
User who made the change
Action type
Resource type
Field name
Previous and new values
Additional details (registrant, attendee, artifact information)
The export includes all filtered records, not just the current page. Apply filters before exporting if you need a subset of the data.
Types of Changes Tracked
The Meeting Audit Log tracks changes across multiple resource types.
Meeting Properties
Changes to core meeting settings are tracked, including:
Basic Settings: Topic, agenda, start time, duration, timezone
Security: Passcode, password, visibility, restricted access
Recording: Recording enabled/disabled, recording access level
Transcription: Transcript enabled/disabled, transcript access level
AI Features: Zoom AI enabled, AI summary approval requirements, AI summary access
YouTube: YouTube upload enabled, YouTube link
Scheduling: Recurrence patterns, occurrence updates, early join time
Registrant Changes
Adding new registrants to a meeting
Removing registrants from a meeting
Updating registrant information (name, email, organization, job title)
Registrant response changes (accepted, declined)
Host assignment changes
Attendee Information (Past Meetings)
Attendee identification and verification
Session join/leave times
Attendee matching to LF accounts
Invitee Management
Adding invitees to meetings
Removing invitees
Invitee information updates
Artifacts
Adding artifacts (documents, links) to meetings
Removing artifacts
Artifact category and link changes
Recordings
Recording availability changes
Recording access level modifications
Recording topic updates
AI Summaries
Summary creation and updates
Summary approval status changes
Summary access level modifications
Best Practices
For Project Administrators
Regular Review: Periodically review the audit log to monitor meeting management activities
Use Filters Effectively: When investigating specific changes, use the date range and user filters to narrow down results
Export for Records: Export audit logs before meetings are archived if you need permanent records
Monitor System Changes: Pay attention to system-triggered changes to understand automated updates
For Compliance and Governance
Document Retention: Export audit logs regularly if your organization requires change documentation
Access Review: Use the audit log to verify who has been making changes to critical meetings
Change Verification: After bulk updates, review the audit log to confirm all changes were applied correctly
Frequently Asked Questions
Q: How long are audit logs retained? A: Audit logs are retained for the lifetime of the meeting record. Past meeting audit logs remain available as long as the past meeting data is stored.
Q: Can I see who viewed a meeting without making changes? A: No, the audit log only tracks modifications to meeting data, not view-only access.
Q: Why do some changes show "System" as the user? A: System changes are automated updates triggered by external events (e.g., Zoom webhooks) or scheduled processes. When available, the system shows which user's action triggered the automated change.
Q: Can I undo changes shown in the audit log? A: The audit log is read-only and serves as a historical record. To revert changes, you must manually update the meeting with the previous values shown in the log.
Q: Why are some changes grouped together? A: Changes made by the same user within the same timestamp are grouped to improve readability. This commonly occurs when multiple fields are updated simultaneously (e.g., saving a form with multiple field changes).
Q: Can I filter by multiple users or actions? A: Yes, all filter dropdowns support multi-select. You can select multiple users, actions, or attributes to include in your filtered view.
Q: What's the difference between Registrant and Attendee filters? A: The Registrant filter appears for upcoming meetings (people registered to attend), while the Attendee filter appears for past meetings (people who actually attended).
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