YouTube Account Configuration

This guide helps project users configure automatic YouTube uploads for their PCC meeting recordings.

Overview

The YouTube Account Configuration allows users to automatically upload meeting recordings to a designated YouTube channel after meetings conclude.

Purpose

This feature automates the upload and categorization of meeting recordings, saving manual effort while improving content delivery efficiency.

Steps to Configure

Follow these steps to configure automatic YouTube uploads for the meeting recordings within the PCC.

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🔍 How to Access the Configuration Panel

1. Log in to your PCC account using your authorized credentials.

2. Open the specific project where you want to enable YouTube integration using the Search Box.

3. Go to the Operations > Project Definition section in the main navigation bar.

4. Click on YouTube Account Configuration.

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How to Set Up YouTube Uploads

1. Add YouTube Managers

YouTube Managers

Project participants who have been granted permission to manage the linked YouTube channel.

Responsibilities:

• Receive notifications when meeting recordings are uploaded.

• Monitor the upload process and perform any necessary content management on YouTube.

• In the YouTube Managers field, search for project participants by name or email.

• Click on the desired user to add them as a manager.

• Managers will be notified about uploads and can manage the linked channel.

• To remove a manager, click the X icon next to their name.

2. Link a YouTube Channel

• This field will be auto-populated with the synced Youtube channel.

3. Select a Date Format

Choose how you want the date to appear in video titles:

• DD/MM/YYYY

• MM/DD/YYYY

• YYYY/MM/DD

4. Choose a Category

• From the Category dropdown, select the appropriate video classification (e.g., Science & Technology, Education).

• This improves discoverability on YouTube.

5. Set the Primary Language

• Select the main spoken language during the meeting from the Language dropdown (e.g., English, Spanish).

• YouTube uses this for captions and metadata tagging.

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6. Finalizing the Configuration

• Click Sync with YouTube to apply your settings and to select the YouTube account to sync.

You will be asked to sign into your Google account using the Google Login Flow and to accept the LFX Brand Account Manager and Meeting Uploader permissions. In most cases, you will want to sign into your Google account which has Owner permissions on a project's YouTube Brand Account. Otherwise, if you select an email that is not a YouTube Brand Account Owner, you will be syncing to that email's personal YouTube account.

Please note: Recordings shorter than 5 minutes (typically under 10MB) will be discarded to avoid uploading empty meetings. Upload to YouTube typically begins about 30 minutes after the meeting ends, following processing time by Zoom and PCC. A notification email will be sent to the Youtube Manager approximately one hour after the meeting concludes.

🛠 Troubleshooting Tips

Issue	Suggested Fix
YouTube channel not accepted	Ensure it's a valid YouTube handle or URL.
Unable to add managers	Confirm the user is part of the project team.
Uploads not showing on YouTube	Check API authorization and YouTube linkage.

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