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You will receive an email when a contributor sends a request to be added to the Approved list. To approve them, you must add their email address or GitHub username to the Approved list.
You can approve contributors by adding them to the Approved List. Approved Lists are lists of domain names, email addresses of individuals, GitHub usernames, or GitHub organization names who are authorized to contribute under a signed Corporate CLA. As a CCLA manager, you allow contributions to projects on behalf of your company by using any approved list:
Domain Approved List allows entities to contribute under any email address under that domain name.
Email Approved List allows entities to contribute under an individual email address.
GitHub Approved List allows entities to contribute under a GitHub username.
GitHub Organization Approved List allows entities to contribute under a GitHub organization name.
Each approved list applies to the project for which the company has signed a Corporate CLA. The CLA application checks all the approved lists for allowing contributions to a company project. A contributor only needs to be on one approved list. Contributors can use EasyCLA to send email requests to be associated (authorized) with the company.
To Approve Contributors:
1. Sign in to the corporate console.
2. The CLA Corporate Console appears and shows Companies.
3. Click a company of interest.
4. The CLA Corporate Console appears and shows projects with signed CLAs.
5. Click MANAGE APPROVED LIST for a **** CLA **** under which you want to add a contributor. You can identify a recent request for a CLA by seeing the value as 1 under Pending Contributor Requests column. Following is an example:
6. Under Pending Contributor Requests, click ACCEPT, and then click APPROVE REQUEST on the confirmation window to add the contributor to the approved list or click DECLINE to decline the contributor's request to be added. The contributor receives an e-mail notification about the status.
Result: If you click ACCEPT, the contributor will be added to the list, and is removed from the Pending Contributor Requests section.
7. (Optional) You can edit a contributor's approved list details by:
The corresponding Edit domain/email/github approved list dialog lets you add, edit, and delete values to the approved list so that employees (developers) can be associated to the company. An example domain name value is joesbikes.com. A wildcard approves/authorizes the domain and all subdomains, for example: *.joesbikes.com or *joesbikes.com would authorize joes.bikes.com, shop.joesbikes.com, and blog.joesbikes.com.
Note: To remove an entry from the approved list, click X next to the item, and click SAVE.
Click the edit icon( pencil ) next to the approved list that you want to edit:
Click ADD DOMAIN/EMAIL/GITHUB, enter a domain name, email address, or GitHub username for the employees for who you want to authorize, and click SAVE APPROVED LIST. For example:
Your entries appear in their corresponding approved lists.
The GitHub Organization Approved List lets you add or remove organizations from an approved list so that company employees can contribute to project—the CLA service checks the GitHub organizations that the user belongs to.
Requirements:
Each member of your organization must ensure that these items are Public in their GitHub Profile:
Their membership with the organization. Each Private member should follow this procedure to make their membership Public.
The associated email address for the organization member. Each Private member should make their associated email address Public (members can have multiple emails in their Profile, so they must select the appropriate one).
To Add or Remove an Organization from Approved List:
1. Click the edit icon (pencil) next to Github Org Approved List. The Edit Github Organization Approved List dialog appears.
Note: Click CONNECT GITHUB if the organization you want to authorize is not listed in the dialog. The Add GitHub Organization dialog appears and lets you specify the GitHub organization.
2. To Add, type a GitHub organization name in the field, select from drop-down, and click SAVE APPROVED LIST.
Your organizations appear in their organization approved list.
3. To remove, click next to the organization that you want to add/remove, respectively.
As a CLA manager, you do the following CLA tasks after you sign in to the CLA Corporate Console:
Approve Contributors—each approved list applies to the project for which the company has signed a Corporate CLA.
As a CLA manager, sign in to the EasyCLA Corporate Console to add your company to a project and do management tasks.
Enter your credentials as the CLA manager and click SIGN IN.
The CLA Corporate Console appears and shows Companies.
On Organizations card, click Proceed.
You must be authorized by your company to sign a Corporate CLA. If you are a CLA manager but not a CLA signatory, you can request that the CCLA signatory sign the Corporate CLA.
1. Sign in to the corporate console.
2. Under Companies you are associated with in Easy CLA, click the company for which you want to sign a Corporate CLA.
3. Click SIGN NEW CLA.
4. The Select a Project to Sign a CCLA dialog appears and lists CLA groups.
5. Select the CLA group of interest. A CLA Signing Requirement dialog appears:
6. Click YES or NO according to your permissions:
The Corporate CLA dialog opens.
Click OPEN CLA.
Follow the instructions that DocuSign presents, sign it, and click FINISH. Some fields are pre-populated such as the company name and email.
You receive an email from The Linux Foundation, informing you that you have signed the CLA.
The Send E-Mail To CLA Signatory form opens. The Signatory Name and Signatory E-Mail fields may be pre-populated; if not complete the fields. Click SEND.
The CLA signatory receives a CLA Sign Request email, reviews and signs the document.
After the Corporate CLA is signed, the Company page shows the signed Corporate CLA under Signed Project CCLAs. You receive a CLA Signed Document email with an attached document PDF. Contributors to the company project simply need to confirm their association to the company, and then they can continue with their pull requests. Their subsequent contributions will not require association confirmations.
A Corporate CLA that is signed by the CLA signatory remains in effect even when that CLA signatory is no longer employed at a company.
You can download the PDF document by clicking the link form the email. You will be re-directed to Linux Foundation's website. If the download doesn't start automatically, click Proceed to Download.
Note: If you are also the project manager, make sure that you are logged out of the CLA Management Console before you begin using the CLA Corporate Console.
To Add a Company:
Sign in to the CLA corporate console.
Sign out or continue to Sign a Corporate CLA for Company.
Click GET STARTED.
Type a company's name in the dialog fields and click ADD COMPANY. ****
CCLA managers have the following responsibilities:
Add a company to a project.
Authorize domain names and email addresses.
Change the settings to manage your company CLAs.
To Add or Delete CLA Managers:
Sign in to the corporate console.
Click a company of interest.
The CLA Corporate Console shows Signed CLAs.
Click a CLA.
Project Signatures lists the CCLA Managers and Employee Acknowledgements for the project.
Do an action:
Click the plus sign (+) in the CLA Managers pane.
The Add CLA Manager dialog appears.
Enter the Linux Foundation identification of the CCLA manager who you want to add and click SAVE.
The CCLA manager is listed under CLA Managers.
Click Delete next to a CCLA manager to remove that person as a CCLA signatory.
Click DELETE on the Delete Manager confirmation dialog.
The CCLA manager is removed from under CLA Managers.
To Edit Company details:
Sign in to the corporate console.
To see all companies in your organization which are associated to the Linux Foundation, click the hamburger icon next to CLA Corporate Console.
Click a company of interest.
The CLA Corporate Console appears, and shows your company and all its signed project CLAs.
Click the pencil icon next to the company name.
The Edit Company dialog appears.
Edit any of the details you want to change and then click SAVE:
Company Name
Your email
Your name
The Company page reflects your changes.
CLA managers can view a list of employee acknowledgements.
To View Employee Acknowledgements:
Sign in to the corporate console.
Click a company of interest.
The CLA Corporate Console shows Signed CLAs.
Click a CLA.
Project Signatures lists the CLA Managers and the signed Employee Acknowledgements for the project. Each acknowledgement shows the employee name, the agreement name, and the date the employee acknowledged the agreement.