Overview

The committee set up for a project is designed to streamline communication and task delegation. This guide covers various aspects of committee management, including:

• Manage Mailing List: Essential for effective communication among committee members.

• Manage Meetings: Organize and track committee meetings for optimal collaboration.

• Adding Members: Process for incorporating new members into the committee.

• Deleting a Member from a Committee: Guidelines for removing members when necessary.

• Deleting a Committee: Steps to disband a committee when its objectives have been met or in case of restructuring.

• Committee Overview: General information and the committee's purpose within the project.

Committee Overview

The Committee overview section provides overview information on:

• Total number of committee meetings

• Total number of meeting attendees

• Committee List table

Deleting a Member from a Committee

You can delete a member from a committee as and when required. To delete a member, follow these steps:

1. On the Committees page, you can view the list of committees created for the project.

2. Select the committee, and click on the committee name.

3. The Committee page displays the list of members.

4. Select the member from the list who you want to delete.

5. Click the icon and select Delete Member.

6. On the confirmation pop-up, click Delete.

Creating a committee allows you to connect community members with shared interests. You can add and update committee information related to the project, such as name, mailing list, committee website, permissions, and description.

To add a committee for a project, follow these:

1. Select the project from the drop-down and click the Collaboration > Committees tab.

1. Click the Add Committee button from the top right corner of the COMMITTEES page.

1. Enter the following details on the Create Committee page, and click Save to create a committee.

1. Add Members

   • Search for Members: Use the search bar to find and add members to your committee. You can search by name, job title, company, or email.

   • Mailing Lists: Alternatively, you can add members from existing mailing lists.

   • Manage Members: After adding members, they will appear in the list below with their name, job title, company, and email. You can manage their membership from here.

2. Once you have filled in all necessary details and added members, click the Save button at the top right corner of the page to create your committee.

Managing Committees

you can edit committees, add subcommittees, move, manage members, and delete the committees using Manage committees option.

Updating the Committee

You can update or modify the committee. To update the committee, perform the following steps:

1. Under Manage, click theand select Edit.

2. The Manage Committee dialog box appears.

3. Update the committee as needed and click Save.

Adding a sub-committee

You can also add a sub-committee under a committee. To add a sub committee, perform the following steps:

1. Under Manage, click theand select Add Subcommittee.

2. The Add Sub Committee page appears. Enter the details as required and click Next.

3. You can also add members to the sub-committee.

4. Click Save to save the sub-committee.

Moving a Committee into another Committee

You can move a committee under an existing committee. To move a committee, perform the following steps:

1. Under Manage, click theand select Move.

2. The Move Committee dialog box appears.

3. Select the committee under which you want to move the committee and click Move.

Deleting a Committee

You can delete a committee if you want to. Deleting a committee will also remove all the members added to the committee. To delete a committee, perform the following steps:

2. The Delete Committee confirmation dialog box appears.

3. Click Delete to delete the committee. You will see a confirmation message that the committee has been deleted.

Managing Meetings

Meetings related to committees are listed in the committee's list under the Upcoming Meetings tab. You can see the scheduled meetings as well as schedule a meeting.

Click Schedule, the page navigates to Meeting Management to schedule a meeting.

Managing Mailing List

You can configure a mailing list for your committees. On clicking Configure, it is available under Mailing List, and the page navigates to Mailing List.

Sending a message to a member

You can send a message using your default email client (Gmail, Outlook, or Apple Mail). To send a message to a member, follow these steps:

1. On the Committees page, you can view the list of committees created for the project.

2. Select the committee, and click on the committee name.

3. The Committee page displays the list of members.

4. Click the icon and select Send Message.

5. Compose the mail and send it to the member.

Mailing to Members

You can share mail with all the members of the committee at once. To share mail with all the members of the committee, perform the following steps:

1. On the Committees page, you can view the list of committees created for the project.

2. Select the committee, and click on the committee name.

3. On the committee page, click Email All button.

1. On the next pop-up, select the desired options and click Compose Email.

1. Send an email from your default mail client.

After adding the committee, you can assign members who will handle their respective responsibilities. To add a member, follow these steps:

1. You will see a list of all committees on the Committee Overview page.

2. Use the search function or scroll to find the specific committee you want to add members to.

3. Click the committee from the list.

4. On the next page, click + Add Member.

5. Search for the member by providing their name or email on the Add Committee Member dialog box.

6. On the next page, fill out all the required details and click Add Member to Committee button.

After adding a first member to a committee, if you want to add another member, you need to click the Committee and then click Add Member to add additional members to the committee.