Mentorship programs are reviewed by the Linux Foundation before being published and visible on the Mentorship platform.

Submitted mentorship programs are reviewed based on the following factors:

• Open source status: projects must be 100% open source

• Community-wide adoption

• Alignment with The Linux Foundation’s support of open source initiatives

1. To enroll in the project Sign in to the Mentorship and select Enroll Your Project from the main navigation.

1. Complete the Mentorship Project Enrollment form. Red asterisks indicate required fields. A bar at the top of the page shows your progress as you click Next through the form.

2. Read and agree to the Terms and Conditions, and Submit the application.

After a mentee applies to your program, you can view their profile before you accept or decline their application.

To view the mentee profile:

1. Go to your account and click My Projects from the drop-down list

2. Under Project for which I am an Administrator, click a project

3. Under Current Mentees and Past Mentees tabs, click a mentee profile **** to view profile details

   • Current Mentees shows mentees for the current term

   • Past Mentees shows mentees for the past terms

You can add mentors to the project by adding their name during project enrollment. For details, see the Project Mentors row of Program Setup section of Mentorship Project Enrollment form.

Accepting Mentor Requests

You may receive an email informing you that a mentor is interested in volunteering for your mentorship program. Review the mentor's profile and if the mentor is a good match, click Add to Project CTA in the email to navigate to the Edit Project form where you can add the mentor to the Project Mentors section.

Below are the Mentorship enrollment form fields and their descriptions:

Program Setup Section

Prerequisites Section

Program admins can select which prerequisite requirements mentees need to complete for their application to be considered for the program. Alternatively, they can create custom prerequisites by specifying names, due dates, and whether they require a file upload.

Terms and Conditions

The terms and conditions checkbox is mandatory and must be selected before the form can be submitted.

1. To manage mentee tasks, to .

2. Click on the My Account menu icon, and select My Projects from the dropdown.

3. Select the project card to navigate to the project detail page and click on the Current Mentees tab to view the list of all the mentee applicants.

3. Click on Filter By Application Status dropdown to view accepted mentees.

View Mentee Tasks

1. Click View Tasks to view all the tasks that are assigned to mentee. Tasks Assigned to <Mentee> table appears with all the details.

2. Select or clear the Hide Prerequisite Tasks checkbox to view or hide the prerequisite tasks.

3. Click Minimize to minimize the task details for the mentee.

After a mentee submits a file for a task, you can view or download the file by clicking the respective icon beside a task, as shown below.

Change Status

Select a value from the Tasks Status drop-down list: In Progress, Submitted, Completed. When you update a task, the mentee receives an email informing them that the task is updated.

Note: Mentees can also change status of a task to either In Progress or Submitted by navigating to their accounts. If Mentees change their status, the same status also reflects on you.

Below is a description of each status:

Add Task

Click + Add Task to add a new task for a selected mentee or for all the accepted mentees. The Create Task page appears. Complete the form fields and click Add Task. When you create a task, the mentee applicant receives an email informing them that a new task is assigned.

Edit Task

Click Edit Task for a mentee task. The Edit Task dialog appears. Modify the task and click Submit.

Project administrators enroll projects on the Mentorship platform, coordinate the review of mentee applications submissions, and act as a single point of contact for mentors, mentees and the Linux Foundation HR and finance teams.

Your Activities

Get started by enrolling your project.

• Enroll Your Project

• Edit a Project

• Manage Your Project Mentees

• Open or Close Mentorship Applications

• Invite and Accept Mentors

After mentees submit their Expensify reports, as described in Submit Expensify Report to Receive Mentorship Stipend, you (administrators) receive an email from Expensify. Open the email, and click Approve in the email to navigate to the Expensify page to approve or decline the report.

Conditions applicable to Decline a Report:

You can decline a report if:

• Mentee accidentally files wrong amount. For example, if the total stipend to be paid to a mentee is $3000 which is paid in two halves, i.e. $1500 each, but the mentee files directly for $3000 in the first half.

• Mentee does not complete the tasks assigned to them.

1. To edit a program enrollment form Sign in to the Mentorship, click My Mentorships tab.

2. In section Projects for which I am an Administrator, click on Edit CTA on the program card.

1. To open or close mentorship program applications Sign in to the Mentorship

2. Select the My Mentorships tab

3. In the section Programs for which I am an Administrator, click Open Applications/Close Applications CTA on the program card. Once the applications are closed, the Apply CTA button on the program card is no longer active and no new mentees can apply to your program.

NOTE: Closing the applications doesn't prevent mentees who started the application process from completing their prerequisite tasks.

1. To manage mentee applications **** Sign in to Mentorship, click on My Account menu icon, and select My Projects from the dropdown.

2. Select the project card to navigate to the project detail page, and click on the Current Mentees tab to view the list of all the mentee applicants.

Please note the following application statuses:

• Pending - mentee has applied to the mentorship program. The mentee application is ready for review when "Tasks Submitted" is displayed above the status dropdown.

• Accepted - mentee has been accepted to the program. Accepted mentees are also visible on the program Dashboard

• Withdrawn - mentee has withdrawn the application. This status will also apply when admin withdraws a mentee because of nonperformance.

• Declined - mentee's application for the mentorship program has been declined.

• Graduated - mentee has completed the mentorship program.

The Current Mentees section contains the following information:

1. To contact a mentee Sign in to Mentorship, click on My Projects tab.

2. Select the project card to navigate to the project detail page and click on the Current Mentees tab to view the list of all the mentee applicants. Click a name of a mentee you would like to contact. You will be navigated to the mentee profile page.

3. Click on Contact dropdown to view the following options and select a contact method.

• When a phone number is available, a Call link is available.

• When an email is available, an Email link is available.