> For the complete documentation index, see [llms.txt](https://docs.linuxfoundation.org/travel-funding-reimbursement/-M8uloQrson6hoLK6D51/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.linuxfoundation.org/travel-funding-reimbursement/-M8uloQrson6hoLK6D51/how-to-create-and-submit-expensify-report.md). # How to Create and Submit an Expensify Report Consolidate all of the travel expenses eligible for reimbursement to apply them to the report. 1\. Sign in to . **Note:** Ensure that you select the Travel Fund policy. ![Travel Funds ](/files/-MkA83V7ts-AybzkfbJB) 2\. Under your account, select **Reports** tab. ![Reports](/files/-MMKngW-r5hTUZMMaphX) 2\. On **Reports** window, select **New Report** located in the top-right corner of your screen. ![New Report](/files/-MMKnp8aUyGUPkwnaKve) 3\. Write a **Report Name** that must include your name, and the name and year of the event, for example:`Jane Brown - Open Source Summit + Embedded Linux Conference North America 2020` 4\. Click

to add expenses to report. 5\. On Add Expense To Report window, click **New Expense**. ![](https://gblobscdn.gitbook.com/assets%2F-M2DCN9UgoRgMEkgnLyP%2F-M8pirGmJSfCNSiIn-Tq%2F-M8pv3MZBlgywKWGU2wx%2FAdd%20Expense%20Screenshot%20First%20Step.png?alt=media\&token=9367ead5-74d1-4675-98c8-33025fe83501) 6\. Click

on **New Expense** window to add receipt, and provide receipt details.\ **Merchant:** Name of the Merchant.\ **Date:** Date of Purchase\ **Total:** Total amount in USD$\ **Category:** Choose a category—Accommodation, Airfare, Ground Transportation, Other.\ **Event**: Choose the event, from the dropdown list, that you are approved for.\ **Description:** A brief description of *category* + *event name* as shown in the "New Expense" image.\

![New Expense](/files/-MkA9HwC5rnBiPQ-0gWh) {% hint style="warning" %} **Important:** For International (non-U.S.) reimbursements, upload a completed *The Linux Foundation Wire Transfer Form* in addition to your receipt(s). {% endhint %} {% file src="/files/-M8yGuEOIWc9rk7OFB9U" %} The Linux Foundation Wire Transfer Form {% endfile %} 7\. Click **Save** and repeat Step 6 to add more receipts. 8\. After you add the travel expenses that are eligible for reimbursement, click **Submit** located in the top left corner of the **Reports** tab. ![](/files/-MMKoZoPc_edGxJoE4YO) --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter: ``` GET https://docs.linuxfoundation.org/travel-funding-reimbursement/-M8uloQrson6hoLK6D51/how-to-create-and-submit-expensify-report.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.