1 of 1

Scheduling a Meeting

You can use this feature to schedule a future meeting or a past meeting to record attendance in the PCC meeting management tool.

Log in to PCC.
Search for the required project.
Navigate to the Collaboration > Meetings tab on the left sidebar.
On the Meetings page, click Add Meeting.

On the next page, you can either schedule a future meeting or click the Past Meeting toggle button to add a past meeting.
Update the following details on the Schedule Meeting page:

Remember:

Enter a descriptive title for your meeting.
Select the meetings time and time zone.

Meeting Types

None Select if your meeting doesn’t fit into any specific open source category.
Legal Choose this for discussions about open source licensing, contributor agreements, policies, or any legal matters affecting your project or foundation.

Add meeting participants

You have the following three options to add participants to your meeting:
1. Guests: Add the name, email address, and other details of the participant, then click Add Meeting Participant button.
2. Committees: Click the Committees tab and select the required committees from the drop-down that you want to invite for the meeting. You can invite more than one committee.

You can also add yourself to the meeting by clicking + Add yourself to the meeting. You can remove the participant by clicking the delete icon.
When scheduling a non-recurring meeting, select Does Not Repeat while updating the meeting frequency.

Additional Settings

Before scheduling the meeting, Toggle ON these additional meeting settings:
1. Show in Public Calendar: Toggle ON to list this meeting on your organization’s public calendar so everyone can see it.
2. Restrict to invited users: Allow only the users you invite to join the meeting, ensuring privacy and limiting attendance to selected participants. Only invited users can join the meeting. If the meeting is listed on the Public Calendar, users must contact someone with PCC access to be added.

Host Keys

In the Meeting list, the Host Key field will be blank until the meeting is less than one hour from its scheduled start time.
Once the meeting is less than one hour away, the Host Key will appear in the Host Key row for that meeting.
You can then view or copy the Host Key to enter it in Zoom and claim the host for your meeting.

The Host Key appears as a masked key when the meeting is within one hour of the scheduled time. You can click the icon to see the host copy and click the icon to copy the host key.