Committees

Overview

The committee set up for a project is designed to streamline communication and task delegation. This guide covers various aspects of committee management, including:

• Manage Mailing List: Essential for effective communication among committee members.

• Manage Meetings: Organize and track committee meetings for optimal collaboration.

• Adding Members: Process for incorporating new members into the committee.

• Deleting a Member from a Committee: Guidelines for removing members when necessary.

• Deleting a Committee: Steps to disband a committee when its objectives have been met or in case of restructuring.

• Committee Overview: General information and the purpose of the committee within the project.

Committee Overview

The Committee overview section provides overview information on:

• Total number of committee meetings

• Total number of meeting attendees

• Committee List table

Committee

Add a Committee

You can add and update committee information related to the project such as name, mailing list, committee website, permissions, and description.

To add a committee for a project, perform the following steps:

1. Click on the required project and click Committees from the Collaborations tab.

Committee

2. The Committee page appears. Click Add Committee to add the committee details.

Add Committee

3. The Create Committee page appears. Update the following details and click Save to create a committee.

Field	Action
Committee Name	Enter the name of the committee
Description	Provide the description on the committee
Type	Select the type of committee that you want to create
Enable Voting	Toggle the Enable Voting to enable the voting for the committee
Committee Documentation/Website	Enter the committee website URL of the committee which can provide the committee details such as policies, meetings and schedules

Create Committee

Import Members into a Committee

You have an option to import members from the mailing list into the committee. To import members into the committee, perform the following steps:

1. Click +Add Committee to add the committee.

2. The Create Committee page. Enter the Committee Name, Select the committee Type, and Click Import Members.

3. The Import Mailing Lists to Committee dialog box appears. Select the required Mailing Lists from the Select Mailing Lists drop-down and click Import. All the members belonging to the selected mailing list are imported to the committee.

Adding Members to a Committee

After you set up the committee, you can add members to that committee who can exercise various responsibilities that are assigned to the members. To add a member to a committee, perform the following steps:

1. Click on the required project and click Committees.

2. The Committees page appears with the list of committees that are created for the project. Click the required committee where you want to add the members.

3. The selected committee page appears with the list of members. Click + Add Member.

4. The Add Committee Member dialog box appears. You can search for the member by providing their name or email.

5. If you are unable to add a member by providing their email ID or name. You can add them by clicking the Fill Out profile link. The Add Committee Member dialog box appears. Update the following details and click Save:

Field	Action
Name	Enter the name of the member
Email ID	Enter the email ID of the member
Company	Enter the name of the company
Job Title	Enter the title for the member
Appointed By	Select the required appointed by
Voting Status	Select the required voting status
Voting Start Date	Select the voting start date
Voting End Date	Select the voting end date
Role	Select the required role for the member
Role Start Date	Select the role start date
Role End Date	Select the role end date

After adding a first member to a committee, if you want to add another member to a committee, you need to click the Committee and then click Add Member to add additional members to the committee.

• If a member has a verified LFID, icon is displayed.
• If a member LFID is pending verification, icon is displayed.
• If a member does not have an LFID, icon is displayed.

Send a Message

You can send a message through mail to the member. To send a message to a member, perform the following steps:

1. Click on the required project and click Committees.

2. You can see the list of committees that are created for the project. Click the committee from which you want to remove or delete a member from a committee.

3. The Committee page appears with the list of members in it. Click the clickicon and select Send Message.
4. Compose the mail and send it to the member.

Mailing to Members

You can share mail with all the members of the committee at once. To share mail with all the members of the committee, perform the following steps:

1. Click on the required project and click Committees.

2. You can see the list of committees that are created for the project. Click the committee from which you want to remove or delete a member from a committee.

3. The Committee page appears with the list of members in it. Click Email Members.

4. The Email Committee dialog box appears. Click Compose Email to draft mail and share it with all the committee members.

Deleting a Member from a Committee

You can delete a member from a committee as and when required. To delete a member, perform the following steps:

1. Click on the required project and click Committees.

2. You can see the list of committees that are created for the project. Click the committee from which you want to remove or delete a member from a committee.

3. The Committee page appears with the list of members in it. Click Click the clickicon and select Delete.
4. The Delete Committee Member dialog box appears. Click Delete to remove a member from the committee.

Managing Committees

Manage committees allows you to edit, add subcommittees, move, manage members, and delete the committee.

Updating the Committee

You can update or modify the committee. To update the committee, perform the following steps:

1. Under Manage, click theand select Edit.
2. The Manage Committee dialog box appears. Update the committee as per your requirements and click Save.

Adding a sub-committee

You can also add a sub-committee under a committee. To add a sub committee, perform the following steps:

1. Under Manage, click theand select Add Subcommittee.
2. The Add Sub Committee page appears. Enter the details as required and click Next.

3. You can also add members to the sub-committee. Click Save to save the sub-committee.

Moving a Committee into another Committee

You can move a committee under an existing committee. To move a committee, perform the following steps:

1. Under Manage, click theand select Move.
2. The Move Committee dialog box appears. Select the committee under which you want to move the committee and click Move.

Deleting a Committee

You can delete a committee if you want to. Deleting a committee will also remove all the members added to the committee. To delete a committee, perform the following steps:

1.Under Manage, click theand select Delete.

2. The Delete Committee confirmation dialog box appears. Click Delete to delete the committee. A confirmation toast message appears informing that the committee has been deleted

Managing Meetings

Meetings related to committees are listed in the committee's list under the Upcoming Meetings tab. You can see the scheduled meetings and as well as schedule a meeting. On click of Schedule, the page navigates to Meeting Management to schedule a meeting.

Managing Mailing List

You can configure a mailing list for your committees. On click of Configure available under Mailing List, the page navigates to Mailing List.