# Managing a Vote After creating a vote, you can manage it through its entire lifecycle — from enabling it to send to committee members, to editing, extending, and viewing participation. This page covers all the actions available to vote administrators. For instructions on creating a new vote, see [Creating a Vote](/lfx/project-control-center/v2-latest-version/collaborations/voting-feature/creating-a-vote.md). *** ## Vote Lifecycle Every vote moves through a predictable lifecycle: 1. **Draft** — The vote is created but not yet active. Committee members have not been notified. 2. **Active** — The vote is live. Committee members receive an email notification and can cast their votes. 3. **Ended** — The close date has passed. No more votes can be submitted. Results are finalized. *** ## Vote Statuses and Available Actions The actions available to you depend on the vote's current status. Use the overflow menu (three dots) under the **Manage** column to access these actions. | Action | Draft | Active | Ended | | ------------------------------------------------------------------------------------------------------------------ | ------------------------------------ | ------ | ----- | | **Enable** | Yes (if close date is in the future) | — | — | | **Edit** | Yes | — | — | | **Clone** | Yes | Yes | Yes | | **Extend** | — | Yes | Yes | | **Send Reminder** | — | Yes | — | | **View Voters** | — | Yes | Yes | | [**View Results**](/lfx/project-control-center/v2-latest-version/collaborations/voting-feature/viewing-results.md) | — | Yes | Yes | | **Cancel** | — | Yes | — | | **Delete** | Yes | — | — | *** ## Enable a Vote Enabling a vote activates it and sends email notifications to all eligible committee members with the selected voting status. ### Prerequisites * The vote must be in **Draft** status. * The close date must be in the future. ### Steps 1. Navigate to **Collaboration > Voting** in the PCC. 2. Locate the draft vote in the table. 3. Click the overflow menu under **Manage** and select **Enable**. 4. A confirmation dialog appears: > "Are you sure you want to enable {vote name}? Enabling this vote will notify all committee members with the selected voting status." 5. Click **Enable** to confirm. {% hint style="info" %} Once enabled, the vote status changes to **Active** and all eligible committee members receive an email with voting instructions. There is no email preview before sending. {% endhint %} *** ## Edit a Vote You can modify a vote's details before it has been enabled. Once a vote is active, it cannot be edited. ### Prerequisites * The vote must be in **Draft** status. ### What You Can Edit * Name * Description * Close date * Committee * Voting status filters * Questions and options * Allow Abstain option * Pseudo-Anonymity * Majority settings (quorum percentage, winning threshold) — if the voting type is Majority ### What You Cannot Edit * **Voting type** — The voting type is locked after creation. If you need a different voting type, [clone the vote](#clone-a-vote) instead. * **Number of winners** — For Meek STV votes, the number of winners cannot be changed after creation. ### Steps 1. Navigate to **Collaboration > Voting** in the PCC. 2. Locate the draft vote in the table. 3. Click the overflow menu under **Manage** and select **Edit**. 4. The vote form opens with the existing details pre-filled. Modify the fields as needed. 5. Click **Save**. {% hint style="info" %} The voting type dropdown is disabled during editing. To change the voting type, clone the vote and select a new type on the cloned copy. {% endhint %} *** ## Clone a Vote Cloning creates a new copy of an existing vote. This is useful when you want to reuse the structure of a previous vote or need to change the voting type (which cannot be edited on an existing vote). ### Availability * Available for votes in **any** status — Draft, Active, or Ended. ### What Happens When You Clone * The new vote is named **"Copy Of {original vote name}"**. * The close date is set to **7 days from today** (or the original close date, whichever is later). * All questions, options, committee selection, and settings are copied. * The voting type **can** be changed on the cloned vote (unlike Edit). * The cloned vote is created in **Draft** status. ### Steps 1. Navigate to **Collaboration > Voting** in the PCC. 2. Locate the vote you want to clone. 3. Click the overflow menu under **Manage** and select **Clone**. 4. The vote form opens with the copied details. Modify any fields as needed — including the voting type. 5. Click **Save**. {% hint style="info" %} Cloning does not affect the original vote. The clone is an independent new vote in Draft status. {% endhint %} *** ## Extend a Vote You can extend the close date of a vote to give committee members more time to vote. This works even after the vote has ended. ### Availability * Available for **Active** and **Ended** votes. ### Steps 1. Navigate to **Collaboration > Voting** in the PCC. 2. Locate the vote in the table. 3. Click the overflow menu under **Manage** and select **Extend**. 4. The Extend Vote dialog appears with a date picker. 5. Select a new close date (must be at least 1 day from today). 6. Click **Save** to confirm. {% hint style="warning" %} You cannot shorten a vote's close date — only extend it. If you need the vote to close sooner, consider canceling it and creating a new one. {% endhint %} *** ## Send Reminder Send email reminders to committee members who have not yet voted on an active vote. ### Availability * Available for **Active** votes only. ### Steps 1. Navigate to **Collaboration > Voting** in the PCC. 2. Locate the active vote in the table. 3. Click the overflow menu under **Manage** and select **Send Reminder**. 4. The Send Vote Reminder dialog appears, showing members who have not yet voted. 5. Select the members you want to remind. 6. Click **Send**. {% hint style="info" %} Reminders are only sent to members who have **not voted**. Members who have already voted or [abstained](/lfx/project-control-center/v2-latest-version/collaborations/voting-feature/abstain-voting.md) will not appear in the reminder list, as they are considered to have participated. {% endhint %} *** ## View Voters View which committee members have voted, abstained, or not yet responded. ### Availability * Available for **Active** and **Ended** votes. ### Steps 1. Navigate to **Collaboration > Voting** in the PCC. 2. Locate the vote in the table. 3. Click the overflow menu under **Manage** and select **View Voters**. 4. A drawer opens showing voter details including member name, organization, role, voting status, and timestamp. {% hint style="info" %} When **Hide Voter Answers** (pseudo-anonymity) is enabled, individual voter identities are hidden in the PCC interface. Vote data remains linked to users via the API for auditing purposes. {% endhint %} *** ## Cancel a Vote Canceling an active vote permanently removes it along with all submitted responses. ### Availability * Available for **Active** votes only. ### Steps 1. Navigate to **Collaboration > Voting** in the PCC. 2. Locate the active vote in the table. 3. Click the overflow menu under **Manage** and select **Cancel**. 4. A confirmation dialog appears: > "Are you sure you want to cancel {vote name}? This will delete all responses and delete the vote from {project name}." 5. Click **Confirm** to cancel the vote. {% hint style="warning" %} **This action is irreversible.** Canceling a vote deletes all submitted responses and the vote itself. If you may need the vote again, consider [cloning it](#clone-a-vote) before canceling. {% endhint %} *** ## Delete a Vote Delete a draft vote that has not yet been enabled. ### Availability * Available for **Draft** votes only. ### Steps 1. Navigate to **Collaboration > Voting** in the PCC. 2. Locate the draft vote in the table. 3. Click the overflow menu under **Manage** and select **Delete**. 4. A confirmation dialog appears asking you to confirm the deletion. 5. Click **Confirm** to delete the vote. {% hint style="info" %} Since draft votes have not been enabled, no responses have been cast and no committee members have been notified. Deleting a draft vote has no impact on committee members. {% endhint %} *** ## Add or Remove Voters from an Active Vote Voters are determined by the selected **Committee** and **Voting Status** of the vote. You cannot change the attached committee or the voting status criteria after the vote has been enabled. To add or remove voters from an active vote, update the member's status within the committee: 1. Navigate to the **Committee** associated with the vote. 2. Update the member's **Voting Status** (e.g., change from Observer to Voting Rep, or vice versa). 3. The voter list updates automatically based on the new status. Refresh the page to see the updated list. {% hint style="info" %} Members who are removed based on a Voting Status change will receive an email notification informing them they are no longer eligible to vote. {% endhint %} *** ## Frequently Asked Questions **Q: Can I change the voting type after creating a vote?**\ A: No, the voting type is locked after creation. If you need a different voting type, [clone the vote](#clone-a-vote) and select the new type on the cloned copy. **Q: Can I close a vote early?**\ A: No, you can only extend a vote's close date. If you need to stop voting immediately, [cancel the vote](#cancel-a-vote). Note that canceling deletes all responses. **Q: What happens when I cancel an active vote?**\ A: All submitted responses are permanently deleted and the vote is removed. This action cannot be undone. **Q: Can I re-enable a canceled vote?**\ A: No. Once a vote is canceled, it is permanently deleted. To recreate it, [clone the vote](#clone-a-vote) before canceling, or [create a new vote](/lfx/project-control-center/v2-latest-version/collaborations/voting-feature/creating-a-vote.md). **Q: Who receives the email notification when I enable a vote?**\ A: All committee members with the voting statuses selected during vote creation (e.g., Voting Rep, Alternate Voting Rep) receive an email with voting instructions. **Q: Can I edit a vote after enabling it?**\ A: No. Once a vote is active, it cannot be edited. You can only [extend the close date](#extend-a-vote) or [send reminders](#send-reminder). For other changes, cancel the vote and create a new one, or clone it. **Q: What is the difference between Cancel and Delete?**\ A: **Delete** is for draft votes that have not been enabled — no responses exist, so nothing is lost. **Cancel** is for active votes — it stops voting and permanently deletes all submitted responses. **Q: Can I extend a vote that has already ended?**\ A: Yes. Extending an ended vote reopens it, allowing committee members to submit or change their votes until the new close date. --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://docs.linuxfoundation.org/lfx/project-control-center/v2-latest-version/collaborations/voting-feature/managing-a-vote.md?ask= ``` The question should be specific, self-contained, and written in natural language. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.