Sample Timelines for Mentorship Program Activities

As a project maintainer, use these timelines as examples for setting up your Mentorship program.

As a mentee, mentor, or company, use these phases and timelines as examples for understanding the time and effort that may be required to participate in a Mentorship program.

Overall Mentorship Phases (suggested sample timeline)

  1. Call for participating project communities and mentor sign-ups - 8 weeks

  2. Preparation: Note: Phases may overlap.

    • Mentee application process - 6 weeks

    • Review and selection process - 2 weeks

    • Mentee contract process - 2 weeks

  3. Mentorship program active: mentors and mentees participate - 12 weeks

Mentorship Program Initiation and Application Timeline (suggested sample timeline)

This sample timeline presents the phases and activities for a Mentorship program, which could be staggered continually.

Month One:

Call for participating communities opens. Mentor sign-up opens.

Month Two:

Week one: Application period opens for mentees (projects are available)

Week two: Last week for project communities to sign up to participate

Week three: Last week to add projects to the Mentorship program

Month Three:

Week one: Application evaluation period ends for most communities

Week two: Deadline for mentors to select mentees

Week three: Communities receive confirmation from organizers of the approved mentees

Week four: Mentees are publicly announced

Months Four to Seven:

Mentees participate in the Mentorship program (see sample timeline below)

Month Eight:

Mentors may introduce graduates to interested employers

Mentorship Progress Timeline (suggested sample timeline)

This sample timeline presents term milestones, including stipend payments or accepted full-time mentees:

Week 1: Term Start Date

End of Week 3: Initial Evaluation Due

By End of the Month: Stipend Payment for the Initial Evaluation. Mentees with a successful Initial Evaluation will receive the initial stipend.

End of Week 6: Midterm Evaluation Due

By End of the Month: Stipend Payment for the Midterm Evaluation. Mentees with a successful Midterm Evaluation will receive a midterm stipend.

End of Week 12: Final Evaluation and Conclusion of the Term

By End of the Month: Stipend Payment for the Final Evaluation: December 31, 2019. Mentees with successful final evaluation will receive the final stipend.